Procurement

Purchasing that knows what to order, and when.

Innersol reads the open orders and their formulas, subtracts what is on hand and on order, and lists what is short and when. Short lines become purchase orders in one click. Requests, approvals, quotes from suppliers, receipts, bills and pay runs follow in the same system.

Included inStarterGrowthProfessionalEnterprise
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app.innersol.io/purchasing/needs
Purchasing needs27 materials short across 7 open orders
Create purchase orders
MaterialNeededOn handOn orderShortBy
Pectin, citrus340 kg62 kg200 kg78 kgNov 12
Citric acid90 kg14 kg76 kgNov 12
Elderberry 10:130 kg48 kgOK
Grouped by supplier: Harbor Hydrocolloids, Citrica SpecialtyLead times applied
12
1

Short, and by whenOpen orders minus stock minus open POs, with the date it is needed.

2

One click to POsGrouped by supplier, with the agreed prices and lead times.

Minutesto plan the week's purchasing instead of half a day of counting
1 chainrequest, approval, RFQ, purchase order, receipt, bill, payment
3-waymatching of the bill against the PO and the receipt, with tolerances
AIreads supplier invoices and quotes from a PDF or a photo and fills the lines
Requests and approvals

Requests and approvals that follow your rules.

Anyone can request supplies, services or equipment from a form. Approval workflows run in order, by amount and by department, with a deadline per step and automatic reminders in chat. Approvers who are away hand over to their delegate.

  • One workflow each for requests, purchase orders and supplier bills.
  • Budgets by category and month, with track, ask or hold rules. Optional, most plants start without them.
  • Every document shows its approval flow as a timeline, green when signed, red when overdue.
app.innersol.io/purchasing/requests/PR-000061
Purchase request PR-000061Lab supplies · Mira Patel · $2,340
Pending approval
✓Manager · Sam WhitakerSigned Oct 29
2Procurement · above $2,000Due in 6 h
3Create the POAutomatic on last signature
ApproveRejectRemindBudget: Lab supplies, Nov · 64% used
12
1

Deadlines that nudgeA step past its hours reminds the approver in chat once a day.

2

Budgets when you want themTrack, ask or hold. With no budgets, nothing in purchasing changes.

Requests for quotes

Compare supplier quotes line by line.

Send the lines to the suppliers who carry them, scan the quotes that come back, and see price, lead days and minimum per line in one matrix. Award per line or everything to one supplier, and the purchase orders are made with the quoted prices.

  • Sol AI reads a supplier's PDF or photo quote and fills the column.
  • Lowest price per line and lowest complete total marked.
  • Save the awarded prices as purchase terms for next time.
app.innersol.io/purchasing/rfq/RFQ-000019
LineHarbor Hydro.Citrica Spec.Prairie Blend
Pectin, citrus · 500 kg$14.20 · 10 d$15.10 · 7 d$16.00 · 14 d
Citric acid · 300 kg$2.35 · 10 d$2.10 · 5 d$2.40 · 12 d
Complete total$7,805$8,180$8,720
Award per lineAward all to HarborScan a quote
12
1

Lowest markedPer line and for the complete order, with lead days beside the price.

2

Scanned, not typedSol AI reads the supplier's quote and fills its column.

Bills and payments

Bills matched three ways, paid in one run.

A supplier invoice lands in the AP inbox by upload or e-mail. Sol AI reads it, finds the PO and the receipt, and flags only the differences. Approved bills go into a pay run with a remittance advice per supplier and a CSV for the bank.

  • Tolerances for price and quantity, so a cent of rounding never blocks a bill.
  • Expense bills without a PO land in the P&L by category.
  • Sales tax on a bill for resale goods is flagged, and untaxed supplies accrue use tax.
app.innersol.io/money/ap-inbox
INVOICE 88213
Harbor Hydrocolloids
Read by Sol AI
Pectin, citrus 500 kg$7,100.00
Freight$240.00
Total$7,340.00
✓Matched PO-000311Same total
✓Receipt GRN-000139500 kg received
!Freight not on POReview
→Add to pay run Nov 15ACH
12
1

Read, not retypedSupplier, numbers, dates and lines from the PDF or photo.

2

Only the differencesWhat matches is green. You look at the one line that does not.

Also in Procurement

The rest of the toolkit.

Approved suppliers

Lead times, part numbers, price history, documents on file (W-9, insurance, GMP certificate) and a questionnaire that renews.

Our certificates to suppliers

The resale or manufacturing certificate you give each supplier, printed and tracked until the signed copy is back.

Purchasing dashboard

Needs your action by document type, spend by month, top suppliers, approval cycle times.

Blanket and recurring orders

Call off against a blanket PO or let a recurring order raise itself.

Receiving on a phone

Photograph the delivery, log the lot, attach the COA, done at the dock.

Procurement role

A role that buys and receives, sees costs, and never sees quotes, customers or margins.

Works with

Procurement keeps the plant fed.

InventoryReceipts become lotsExplore → ManufacturingOpen orders drive the needsExplore → FinanceBills, pay runs and use taxExplore → Sol AIReads invoices and quotesExplore →
Questions

About Procurement in Innersol

Do we have to set budgets?

No. Budgets are optional and mainly for tracking. Without them nothing in purchasing changes.

Can a buyer approve their own order?

If their role is an eligible approver, yes, they sign on the spot. Otherwise the order waits for the chain you set and is ordered automatically when the last step signs.

Does Innersol pay suppliers?

Innersol builds the pay run, the remittance advices and a CSV for your bank, and marks the bills paid with a signature. The money moves through your bank.

Plan a week of purchasing in minutes.

Forty minutes, your formats, from a real quote to a released lot.

Book a demoSee the plans